Kaeproductions: Art & Photography

Privacy Policy

Effective Date: [10/02/2026]
Website: kaeproductions.com
Contact: [info@kaeproductions.com]

1. Introduction

Kaeproductions: Art & Photography (“Kaeproductions,” “we,” “our,” or “us”) respects the privacy of our website visitors, clients, and individuals photographed through our services. This Privacy Policy explains how we collect, use, store, maintain, and share personal information and photographs in connection with our website, photography sessions, client galleries, bookings, and related services.

By accessing our website or using our services, you acknowledge this Privacy Policy. Where consent or agreement is required by applicable law, we will seek it through the appropriate process.

2. Information We Collect

Depending on how you interact with Kaeproductions, we may collect:

• Contact information: Name, email address, phone number, mailing address, and other information you provide.

• Booking and transaction information: Session selections, appointment details, payment status, invoices, receipts, and relevant communications. Payment information may be processed by third-party payment providers.

• Photographic content: Photographs, video recordings, audio recordings when applicable, and related files created or supplied during a session.

• Client preferences: Session requests, creative direction, image selections, delivery preferences, and other details needed to provide services.

• Website information: Information such as device type, browser information, cookies, usage data, and analytics collected through website functionality or third-party tools.

Please do not submit sensitive personal information unless it is reasonably necessary for your request or service.

3. How We Use Information

Kaeproductions may use collected information to:

• Schedule, confirm, and manage photography sessions.

• Communicate with clients and respond to questions.

• Process payments and deliver purchased services.

• Edit, organize, store, and deliver photographs and galleries.

• Maintain business records and provide customer support.

• Improve our website, services, and client experience.

• Prevent fraud, protect our business, and address disputes.

• Display or promote photography work when permitted by the applicable contract, model release, consent, and law.

• Comply with legal obligations.

We do not represent that every photograph will be used for marketing. Promotional selection and use remain subject to the applicable permissions and business decisions.

4. Photography, Copyright, and Image Usage

Unless otherwise agreed in writing or provided by applicable law, Kaeproductions retains copyright ownership of photographs created by the photographer. Purchasing a session, digital images, prints, or gallery access does not automatically transfer copyright ownership to the client.

Clients receive only the personal-use, print, sharing, or other permissions expressly granted in their photography contract, print release, or other written agreement. Commercial use, resale, unauthorized reproduction, or alteration of photographs may require prior written permission.

Photographs may be edited, stored, delivered, displayed in private galleries, or considered for portfolio and promotional purposes in accordance with the applicable agreement and any required authorization.

5. Portfolio, Marketing, Advertising, and Promotional Use

Where authorized by the applicable photography contract, model release, or other valid consent, Kaeproductions may use selected photographs or recordings for portfolio display, website content, social media, advertising, promotional materials, educational examples, publications, and other business-related purposes.

Such uses may include displaying images in online or printed formats and across current or future marketing channels. Kaeproductions will not interpret this Privacy Policy alone as a substitute for any separate model release or consent required by law.

Clients who have questions about whether their images may be used for promotional purposes should review their signed agreement and contact Kaeproductions before their session or before granting authorization.

6. Photography of Minors and Parental/Guardian Considerations

Photography sessions involving minors are subject to the same general privacy practices, image-handling procedures, copyright provisions, and applicable terms described in this Privacy Policy. Parents and legal guardians should understand that photographs of minors may be captured, edited, stored, delivered, and considered for portfolio display or promotional use when permitted by the applicable agreement, valid authorization, and law.

Kaeproductions recognizes the importance of protecting children's privacy and takes special care when handling, selecting, storing, and sharing images of minors. This includes thoughtful consideration of the images selected for public display, the context in which images are presented, and the protection of personal information associated with those images.

A parent or legal guardian who authorizes a minor's participation in a session is responsible for reviewing the applicable photography contract, model release, and image-use permissions. Permission for a minor to participate in a session does not, by itself, replace any separate consent or authorization required for marketing, advertising, social media, or other promotional use.

Kaeproductions will handle photographs of minors in accordance with the permissions granted, applicable law, and the practices described in this policy. Parents and legal guardians may contact Kaeproductions with questions or concerns regarding the handling or promotional use of a minor's photographs.

7. Client Galleries and Image Delivery

Photographs may be delivered through online galleries, file-sharing services, website tools, or other delivery methods used by Kaeproductions.

Clients are responsible for keeping private gallery links, passwords, and downloaded files secure and for understanding any sharing settings associated with their gallery. Unless expressly stated otherwise, private gallery access is intended for the client and authorized recipients.

Kaeproductions cannot guarantee that an image will remain private after a client or authorized recipient downloads, shares, screenshots, or otherwise distributes it outside a service controlled by Kaeproductions.

8. Cookies, Analytics, and Website Tools

Our website may use cookies, analytics, embedded content, booking tools, galleries, forms, or other third-party technologies to operate the website, understand usage, schedule sessions, process payments, and deliver services.

These providers may collect or process information under their own privacy policies and terms. The specific tools in use may change as our website and business systems evolve.

Visitors can review their browser settings to manage certain cookies. Disabling some technologies may affect website functionality.

9. When We Share Information

Kaeproductions does not sell clients' photographs or personal information as a routine part of its photography services. We may share relevant information with:

• Service providers that support website hosting, booking, payment processing, gallery delivery, file storage, analytics, or business operations.

• Vendors or collaborators who need access to information to perform an authorized service.

• Legal, regulatory, or governmental authorities when required by law or when reasonably necessary to protect legal rights, safety, or property.

• Other parties when the client has authorized the sharing or when otherwise permitted by applicable law.

We aim to limit shared information to what is reasonably necessary for the relevant purpose.

10. Data Security

Kaeproductions takes reasonable steps to protect personal information and photographic files against unauthorized access, use, disclosure, loss, or alteration. However, no website, online gallery, transmission method, or storage system can be guaranteed completely secure.

Clients should use secure contact details, protect gallery credentials, and notify Kaeproductions if they believe their information or gallery access has been compromised.

11. Data Retention and Deletion

Kaeproductions retains personal information, contracts, payment records, and photographic files for as long as reasonably necessary to provide services, maintain business records, resolve disputes, meet legal or accounting requirements, and enforce agreements.

The retention period for photographs may vary depending on the type of file, the service purchased, the delivery method, backup requirements, and operational needs. Unless a specific retention period is expressly promised in writing, clients should not assume that original files, edited photographs, or online galleries will be stored indefinitely.

Clients should download and back up purchased images promptly. Any gallery-expiration, archival, deletion, or re-upload terms communicated in the photography contract or service description will also apply, subject to applicable law.

12. Privacy Requests and Marketing-Use Concerns

Clients may contact Kaeproductions to ask questions about their personal information, request access or corrections where applicable, or raise concerns about image handling and promotional use.

Requests to limit or withdraw permission for future promotional use will be reviewed in light of the applicable release, contract, timing of the request, and applicable law. Where a request is effective and removal is appropriate, Kaeproductions will take reasonable steps within its control. We cannot guarantee removal of materials already printed, distributed by third parties, reposted by others, or otherwise outside our control.

Any additional work or expense associated with a special request will be addressed separately and charged only where lawful, reasonable, disclosed in advance, and agreed to where required. No fee under this policy is intended to penalize a client for exercising a right that cannot legally be restricted.

13. Children's Online Privacy

Our website and services are not intended to encourage children to independently submit personal information or make bookings without appropriate adult involvement. Parents or legal guardians should oversee a minor's use of our website and provide any required authorization for the minor's participation in photography services.

If you believe a minor's personal information has been submitted improperly, please contact Kaeproductions so the concern can be reviewed and addressed as appropriate.

14. Third-Party Websites and Services

Our website or communications may contain links to third-party websites or services. Kaeproductions does not control the privacy practices, security, or content of third-party services. Clients should review the applicable policies of those services before submitting information or using their features.

15. Relationship to Photography Contracts and Other Agreements

This Privacy Policy is intended to be read alongside the applicable Kaeproductions photography contract, model release, print release, and other service agreements.

Where a contract links to this Privacy Policy, the link is intended to provide clients with access to the practices described here. Any incorporation of this policy into a contract is subject to the language of that contract and applicable law. Acknowledgment of this Privacy Policy does not, by itself, replace a separate agreement, model release, or consent required by law.

If a provision of this Privacy Policy appears inconsistent with a signed agreement, Kaeproductions will interpret the documents consistently to the extent reasonably possible and in accordance with applicable law. Nothing in this policy is intended to waive rights that cannot legally be waived.

16. Changes to This Privacy Policy

Kaeproductions may update this Privacy Policy to reflect changes in business practices, website tools, services, or legal requirements. The updated version will be posted on our website with a revised effective date. Where required by law, we will provide additional notice or seek consent.

17. Contact Information

For questions, concerns, or requests relating to this Privacy Policy, please contact:

Kaeproductions: Art & Photography
Website: kaeproductions.com
Email: [info@kaeproductions.com]

Please include enough information for us to understand and respond to your request. Avoid sending sensitive personal information unless it is necessary to address the matter.